kāi Digital Planners


For those who like planning on-the-go, we’ve taken the best features of our classic Personal Planner and turned it into a digital option!

Feel free to drop us an email at hello@iamkai.co for any questions not answered here.

When will the 2024 Digital Planner be released?

The kāi 2024 Digital Planner is currently complimentary with any purchase of the 2024 Personal Planner (in a matching shade with the Personal Planner).

In November, it will be no longer be complimentary and will be available for purchase separately. Stay tuned!

How to access your digital planner?

Upon successfully checking out your physical planner, at the order confirmation page, there will be a "Download Your Products" tab:

Click on the "ACCESS DOWNLOADS" button, it should bring you to a page where you can download the PDF version of your digital planner (your purchased colour).

Click on "Access Now" button and proceed to download the PDF version of your digital planner.

What is a digital planner?

Due to popular demand, we have created a digital version of our annual Personal Planners to help organise your life wherever you are! Similar to a traditional paper planner, a digital planner helps you manage your goals, tasks and important appointments.

Essentially, it is an interactive PDF file that can be written on using a tablet and a stylus. The kāi 2023 digital planner also comes with a set of digital stickers to brighten up your pages.

What are the functions in the digital planner?

We’ve kept the main functions of the digital planner close to our 2023 Personal Planner that you may already be familiar with, such as the Mood Tracker and Habit Tracker.

Here are some ways to take further advantage of a digital planner!*

  • Use the internal hyperlinks, to make navigating between sections a breeze
  • Add our digital stickers or your own photos, to brighten up the pages
  • Start a new blank page using our templates (blank, lined, dotted, gridded), for your extra notes and reminders.
  • Fill up the What a Year section as you create new memories, and you’ll have a wonderful archive to look back on at the end of the year.

*Detailed instructions below

On which platforms can I use the digital planner?

Our Digital Planner is optimised for use on tablets such as the iPad or Samsung Galaxy Tab. Download and import the PDFs into the following note-taking apps to get started —

For iOS devices: GoodNotes 5 (recommended), Notability (recommended), CollaNote, Flexcil

For Android devices: NoteShelf

Our Digital Planner can also be accessed on smartphones and on most PDF readers, but it may offer the optimal experience with full functionality — such as when using internal hyperlinks.

How do I download and import the digital planner PDFs?

Step 1: Save the digital planner PDF either into your Files app (iOS users), device folders (Android), or from Cloud Storage providers such as iCloud, Dropbox, Google Drive, or Microsoft OneDrive).

Step 2: On the note-taking app of your choice, there is usually a + button on the home screen. Tap on it to import.

Step 3: The app should automatically open a window showing your Files app or relevant folders. Locate the PDF or GoodNotes file you want, and tap to import it into the app.

You should now find the digital planner inside your app library, ready for use!

How do I use the internal hyperlinks for navigation?

Here are all of our internal hyperlinks! Swipe to go from page to page, or simply tap on the internal hyperlinks on every page to jump between sections.

Take note that most note-taking apps will have two modes: View Mode and Edit Mode. If you're trying to tap a link but it's not working, chances are that you’re in Edit Mode. Switch to View Mode to navigate the document. Switch back to start writing!

E.g. Here’s the button in GoodNotes that will take you from Edit Mode to View Mode.

How do I add your digital stickers? (GoodNotes users)

Option 1 — "kāi 2023 Digital Planner Stickers.goodnotes" digital sticker book

Simply import the sticker book into GoodNotes. Use the lasso tool to circle the sticker you want to use, copy it, then paste it into your planner.

Option 2 — Add individual sticker files from the ZIP file

Step 1: Open the folder of digital stickers, select all and Save to your Photos album

Step 2: Go to GoodNotes, tap on Elements (the blue icon with a yellow star on it), scroll all the way to the right and tap on the ‘+’ button to create a new collection

Step 3: Tap on ‘Add Photos’ and select all the stickers you’ve just saved.

Step 4: Rename and save the new collection. You can now easily use the stickers through Elements.

How do I add your digital stickers? (Non-GoodNotes users)

Open the folder of digital stickers, select all and Save to your Photos album. On your chosen note-taking app, add the sticker PNG files just like how you would typically insert images.

Do note: All our stickers should have a transparent background, but apps such as Notability and Flexcil may convert the image background to white.

How do I add more blank pages (blank, lined, dotted, gridded)? (GoodNotes users)

Here’s how to duplicate pages in GoodNotes:

Step 1: Go to the page you’d like to duplicate

Step 2: Tap the three-dot icon in the top-right corner, and tap Copy Page.

Step 3: Next, go to the page right before / after where you’d like to insert the new page.

Step 4: Tap the New Page icon in the top-right corner. You can choose Before / After / Last Page based on where you wish to insert the copied pages.

Step 4: Tap Paste Page. Now, start writing!